Planning an office move in Ahmedabad
Ahmedabad's newer offices cluster along business corridors such as SG Highway, Prahladnagar and Ashram Road, with many commercial towers that have their own building management. Older trading offices sit in busy parts of the city where parking a vehicle is hard during the day. Ask both buildings about permitted hours, lift access and security before fixing a date.
Summer, roughly April to June, is very hot, and a loaded vehicle standing in the sun is hard on electronics. Plan loading early in the morning or after sunset in those months, if both buildings allow it.
Building rules and protection
Commercial towers usually need a written request, crew names, vehicle numbers and sometimes a certificate of insurance. Many insist that floors, lift interiors and walls are protected during the move. Ask who provides the protection and agree it with the mover.
If the goods lift is shared with other offices, book a long enough slot and ask the mover how many trips they expect. A move that overruns its slot can be stopped halfway by building security.
A clear layout and labels
Number every workstation on the new layout and label each person's things to match. Colour-code by department, give the crew a copy of the plan and keep a master list with the admin team. The goal is that everyone sits down to a working desk on the first morning.
Ask who from your side will check labels at unloading. A walk-through with the crew before they leave catches most mistakes while they can still be fixed.
IT, accounts and data
Back up computers and accounting data before the move. Your IT person or vendor should handle shutdown, disconnection and reconnection; movers pack and transport but don't usually configure systems.
Ask for monitors and CPUs in cartons or crates, cables bagged and labelled, and servers and UPS units mentioned when you ask for a quote. Keep laptops with their users rather than on the vehicle.
Files, furniture and what to leave
Many Ahmedabad offices have heavy steel cupboards, safes and solid wooden furniture. List them when you ask for a quote so the crew size and equipment are right. Modular workstations can usually be dismantled and refitted; ask whether the mover does this or whether you need the supplier.
Clear old files under your own retention policies before packing, and send confidential records in sealed, numbered cartons. Old furniture that doesn't fit the new layout can often be sold rather than moved.
Invoices and approvals
Every mover we work with provides a GST invoice. Ask for an itemised quote and the invoice in the company's name. If the move needs approval from directors or partners, share the quote, layout and timeline early.
On the day, check crates and furniture against the list and note any damage on the delivery note with photos before the crew leaves.
Moving day, step by step
On the last working day, ask staff to clear and label their desks by mid-afternoon. IT can then back up and shut down systems, and the crew can start on furniture and crates once the building's moving hours begin. In summer, ask for electronics to be loaded last and unloaded first, so they spend as little time as possible in a hot vehicle.
At the new office, place furniture first, then crates by desk number, then IT equipment. Keep one person from your team at each end with the layout and the crate list, and do a final walk-through with the crew before they leave.