Office moves are about keeping the business running. That means labelling by department, careful handling of monitors and computers, and often moving outside working hours or over a weekend.
We share your requirement with one verified mover who handles commercial moves. The mover usually surveys the office before quoting, so the plan, labour and vehicles match the actual inventory.
What's usually included
- Survey and a written moving plan
- Department-wise labelling and packing
- Safe packing of monitors, CPUs, printers and servers, as quoted
- Dismantling and re-fitting modular workstations, where agreed
- Evening or weekend moves when the building allows
The exact scope is on the mover's written quote.
How to prepare
- Nominate one person who coordinates with the mover
- Back up data and power down equipment before packing
- Get building permissions and lift slots at both offices
- Share a floor plan of the new office for placement
IllustrationScoping the move
An office move starts with a survey. The mover needs to see the furniture, the IT equipment, the files and any heavy or unusual items such as safes, server racks or large printers. They also need to know about both buildings: lifts, loading bays, permitted hours and security rules.
Share the new floor plan early. It shapes everything from how furniture is dismantled to how crates are labelled, and it shows the mover what goes where at the other end.
Who does what
Office moves go wrong when nobody owns a task. Write down who is responsible for building permissions, staff communication, IT shutdown and reconnection, furniture dismantling and refitting, file packing and the final checks. The mover handles packing, transport and placement; your IT team or vendor usually handles systems.
Appoint one person from your side as the single contact for the mover, with authority to make decisions on the day.
Keeping downtime low
Most offices move over a weekend or overnight so work continues on Monday. That needs both buildings to allow work outside office hours, a goods lift booked for long enough and IT ready to reconnect before people arrive.
Larger offices sometimes move in phases, one department at a time, so the business never stops completely. With hybrid teams, some people can work from home for the moving days while a small team handles the move.
Furniture: reuse or replace?
An office move is a good time to decide whether old furniture fits the new space. Workstations designed for one layout may not suit another, and moving furniture you'll replace soon is wasted effort. Measure the new space, decide what moves, and sell, donate or recycle the rest.
Modular workstations usually need dismantling and refitting. Ask whether the mover does this or whether you need the furniture supplier.
Records and confidential material
Decide what records must be kept, archived or disposed of under your own policies before packing starts. Confidential files should travel in sealed, numbered crates, counted at both ends, and some companies prefer their own staff to supervise them throughout.
Old hard drives and devices should be wiped or destroyed under your IT policy, not moved into storage at the new office.
Telling staff, clients and suppliers
Tell staff the dates, what they need to pack themselves and how to reach the new office well in advance. Share directions, parking and public transport details, and set a clear first day.
Update your address on your website, invoices, letterheads, email signatures and online maps, and tell clients, suppliers and couriers the date of the change. Keep the old phone numbers working or forwarded for a few weeks.
The first day in the new office
Before staff arrive, check that access cards work, the internet is up, printers are connected and phones are forwarded. Walk the floor to make sure every desk has its chair, equipment and crates. Keep the mover's contact handy in case anything is missing.
Expect a few small problems on the first morning, such as a missing cable, a chair in the wrong place or a printer that won't connect. A named person for staff to report these to keeps them from turning into a lost day.
Moving a small office
Not every office move is a big project. A small office or shop with a few desks, a printer and some files can often move in a single day with one vehicle. The same basics still apply: the building's permission, a lift slot, labelled crates and someone to reconnect the internet.
Small offices often move from one floor to another in the same building, or to a nearby street. Ask the mover whether they can do it after working hours, so the business opens as normal the next morning.
Moving your employees
Alongside office moves, we arrange corporate employee shifting: household moves for staff your company is transferring or hiring from another city. Each employee's move is handled by one verified mover with a written quote, and every mover we work with provides a GST invoice, so reimbursement is straightforward.
Tell us how many employees are moving, from and to which cities, and what your company's policy covers, such as packing, vehicle transport or storage. We can also arrange loading and unloading only, or logistics support for office equipment and supplies.
Every mover is checked before they work with us
- Office visited in person
- Godown or storage facility visited, where applicable
- GST details checked
- Customer references called
- General operating setup reviewed
Questions about office relocation
Can the move happen over a weekend?
Often, yes, if both buildings allow it. Mention your preferred window when you enquire so the mover can plan labour and vehicles.
Do movers set up computers and networks?
Movers handle packing, transport and placement. IT setup is usually done by your own IT team or vendor.
Can we move one department at a time?
Yes. Phased moves keep the business running, though they take longer overall. Plan the order with the mover.
Will we get a GST invoice for the move?
Yes. Every mover we work with provides a GST invoice with transparent billing. Ask for it in the company's name when you request a quote.
What should we check before staff arrive?
Access cards, internet, printers, phones and that every desk has its chair, equipment and crates.
Can we move without stopping work?
Often, with a weekend or overnight move, a phased move by department, or staff working from home for the moving days.
Do you move office plants and pantry equipment?
Usually, if they're listed on the quote. Plants travel best when moved last and unloaded first.
How early should we book an office move?
As early as you can, especially for a weekend or a month-end, when crews and building slots are busy.